Property Listing Terms & Conditions
Effective Date: [6/1/2026]
These Property Listing Terms and Conditions (“Terms”) govern the use of the property listing services provided by Red Fox Retreats (“Company,” “we,” “our,” or “us”). By listing a property on our website, the property owner (“Owner”) agrees to these Terms.
1. Independent Property Owner
The Owner represents and warrants that they are the legal owner of the property or have full authority to advertise, market, rent, and manage the property through our platform.
The Owner is solely responsible for the accuracy of all property information, descriptions, photographs, amenities, pricing, availability, permits, licenses, taxes, and compliance with all applicable laws and regulations.
2. No Guarantee of Bookings
The Company makes no guarantee regarding occupancy rates, rental income, bookings, revenues, profits, or financial performance.
All booking results are estimates only and may vary due to market conditions, competition, weather, economic factors, guest demand, and other circumstances beyond our control.
3. Owner Responsibilities
The Owner shall:
- Maintain the property in a safe and habitable condition.
- Maintain all required permits and licenses.
- Carry adequate liability and property insurance.
- Comply with all federal, state, and local laws.
- Promptly disclose any defects, hazards, or material issues affecting the property.
4. Insurance Requirement
The Owner shall maintain commercial general liability insurance and property insurance in amounts sufficient to protect the Owner, guests, and the Company.
The Company shall not be responsible for losses that could have been covered by insurance maintained by the Owner.
5. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE COMPANY, ITS OWNERS, OFFICERS, EMPLOYEES, CONTRACTORS, AGENTS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES.
THE COMPANY’S TOTAL LIABILITY ARISING FROM OR RELATED TO THE PROPERTY LISTING SERVICES SHALL NOT EXCEED THE TOTAL FEES PAID TO THE COMPANY DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
6. Disclaimer of Warranties
THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.”
THE COMPANY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND PERFORMANCE.
THE COMPANY DOES NOT WARRANT THAT THE WEBSITE WILL BE ERROR-FREE, UNINTERRUPTED, OR FREE OF SECURITY BREACHES.
7. Indemnification
The Owner agrees to defend, indemnify, and hold harmless the Company, its owners, officers, employees, agents, contractors, and affiliates from and against any and all claims, lawsuits, damages, liabilities, judgments, losses, fines, penalties, costs, and expenses, including reasonable attorneys’ fees, arising out of or relating to:
- The listed property;
- Guest injuries or damages;
- Violations of law;
- Property defects;
- Owner misconduct;
- Breach of these Terms;
- Inaccurate property information.
8. Third-Party Services
The Company may utilize third-party booking channels, payment processors, software providers, photographers, maintenance providers, cleaners, and contractors.
The Company shall not be liable for the acts, omissions, errors, delays, or failures of any third party.
9. Website Availability
The Company does not guarantee uninterrupted access to the website or services and shall not be liable for outages, interruptions, cyberattacks, software failures, data loss, or technical issues.
10. Arbitration Agreement
Any dispute arising from these Terms shall be resolved exclusively through binding arbitration conducted in Tennessee under the rules of the American Arbitration Association.
The parties waive any right to a jury trial.
11. Class Action Waiver
The Owner agrees that all claims shall be brought solely in an individual capacity and not as a plaintiff or class member in any class action, collective action, or representative proceeding.
12. Release of Claims
To the fullest extent permitted by law, the Owner releases the Company from any claims arising from property performance, rental income, guest conduct, market conditions, property damage, business interruption, or other losses associated with the listing services.
13. Governing Law
These Terms shall be governed by and construed under the laws of the State of Tennessee, without regard to conflict of law principles.
14. Severability
If any provision of these Terms is determined to be unenforceable, the remaining provisions shall remain in full force and effect.
15. Modifications
The Company reserves the right to modify these Terms at any time. Continued use of the services after modifications constitutes acceptance of the revised Terms.
By listing a property on the website, the Owner acknowledges that they have read, understood, and agree to these Terms and Conditions.